Planning a wedding can feel like herding confetti in a windstorm, especially when you’re navigating the countless decisions that come with creating your perfect wedding day. Whether you’re dreaming of a destination celebration, an intimate ceremony in your hometown, or a romantic elopement, understanding how to plan a wedding effectively will transform your journey from stressful to enjoyable. This comprehensive guide breaks down the wedding planning process into manageable steps, helping you create the celebration of your dreams while staying within your wedding budget and timeline. This is our ultimate guide to how to plan a wedding in 2025!
Why Wedding Planning Feels Wild (and how to tame it)
The Reality of Modern Wedding Planning
The wedding industry has evolved dramatically, presenting couples with endless options and decisions. Many couples feel overwhelmed by the sheer volume of choices available for their big day. From picking the perfect venue to wrangling a small army of wedding vendors, the planning process can sneakily turn into a full-time job (minus the paycheck, plus way more cake tastings). One “quick” Google search and suddenly you’re drowning in an endless scroll of venues, caterers, florists, hotels, DJs… need we go on? The tricky part is, those glossy websites and search results don’t exactly tell you who actually delivers and who just looks good online.
Wedding planning involves managing complex logistics, tight timelines, and often competing opinions from, yes we dare to say it- family members. The average couple spends 12-18 months planning their wedding, dedicating countless hours to research, vendor meetings, and decision-making. Ask any couple, this is a full time job!
Why So Many Couples Go Professional
A professional wedding planner isn’t just a fancy title—they bring the kind of expertise, insider know-how, and organizational magic that can actually make your wedding planning feel doable (and maybe even fun). Experienced planners, like our crew at Thistle & Thorne Weddings, know the little twists and turns of wedding planning and can help you dodge the classic pitfalls while keeping your wedding budget on track. They’ve also got the inside scoop on trusted vendors, which can mean smoother experiences—and sometimes even better rates. Plus, their tips and tricks throughout the planning process make sure nothing gets lost in the shuffle on your big day. We also care deeply about your beautiful day and we are a dream to work with 🙂 It’s not just us who say so! And it’s not just us saying that—our couples agree.
Jeremy Sugden
2025-08-04
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We were so lucky to have Jodie as our coordinator for our wedding in Pemberton! Throughout the whole process leading up to our event, Jodie brought her bubbly personality to all our chats and she was timely, professional, and kept us on track for a mainly DIY wedding. She gave us homework to make sure we got everything done on time which alleviated so much stress leading up to the day.
Jodie ran our rehearsal and timed out our long processional song to a tee so that everything lined up perfectly on the big day. After the rehearsal the father of the bride even said, "wow she knows what she's doing!". Couldn't agree more.
Day of was a smooth as could be! Jodie and Lauren executed everything perfectly and we both felt completely stress free. We remember thinking afterwards, we didn't even know what was going on behind the scenes but just all of a sudden things just happened! We moved through the day- ceremony, to cocktail hour to reception without any hiccups. Without even knowing it - catering was all set up and serving canapés, chairs were moved, florals were set up and repurposed, a full second bar was created, decor was all set up, and so much more) - just like magic.
Thank you Jodie for everything and for being such a friendly presence throughout this whole process! We were just floating the whole day and we know it has so much to do with all you and your team did behind the scenes for us. We are so grateful!!
Kai Jacobson
2025-07-28
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Jodie and her team are absolute rockstars! As a wedding photographer, I’ve worked with many planners and Jodie truly stands out. The day was flawlessly organized, everything ran on time, and the florals and decor were stunning. On top of that, the whole team brought such positive energy and were a joy to be around. Thank you for making the day so seamless and beautiful!
Natalia Dos Santos
2025-07-18
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We truly don’t have enough words to express how incredible Destinye was throughout our entire wedding planning process! From start to finish, she was organized, calm, thoughtful, and incredibly supportive. Her attention to detail is unmatched, and her ability to keep everything running smoothly—both behind the scenes and front and center—was nothing short of amazing.
Destinye brought such warmth and kindness to every step of the journey, and she always made us feel like we were in the best hands. She brought our vision of our wedding to life in the most beautiful way. On the wedding day itself, everything looked stunning and flowed effortlessly. We didn’t have to worry about a thing, because we knew Destinye had it all under control—and she truly did!
Destinye was an absolute dream to work with, and we feel so lucky to have had her by our side during such a special time. If you're planning a wedding and want someone who is not only a true professional but also incredibly kind, genuine, and detail-oriented—HIRE HER!! Seriously. Stop scrolling, stop searching, just book her. You’ll thank yourself a thousand times over!
Rebecca & Simon Maybee
2025-07-13
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Krystal and Destinye are absolutely wonderful! From our very first meeting, we were blown away by their professionalism, kindness, and attention to detail. They answered every question we had and were incredibly helpful with all the little things we missed.
The entire planning process was so organized, and they provided so many helpful tools that made everything feel easy and stress-free. On our wedding day, we truly felt like we could relax and enjoy every moment, knowing Krystal and Destinye had everything covered. Having them be a part of our day was one of the best decisions we made. If there's one thing I’d recommend to anyone getting married, it's to book them! They are the best people to have in your corner through it all. We loved every second with them!
Rachael Dupuis
2025-07-11
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Thistle and Thorne Weddings—specifically Jodie—was on our case from the beginning, and we knew we were in amazing hands. She was so experienced and friendly, and we got along so well. She was always available for questions leading up to the wedding and made the whole day run like clockwork. She understood our vision and executed it perfectly. We couldn’t have done it without her, and we were so happy with our choice!
Andrew Wehmeier
2025-07-10
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HIRE DESTINYE! Our day was nothing short of magic and that is all thanks to Destinye and her team. From dealing with grizzly bears wandering through set up to quieting my wife's every anxiety, Destinye went above and beyond to bring our vision to life. Her keen eye for detail and the genuine care she put into our wedding made us feel truly so special. When planning your wedding you want someone whose is as excited about your day as you are, that is Destinye to a T. We are just so grateful we found her!
Lauren Kraushar
2025-06-25
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✨ Working with Jodie was an absolute dream! As an event designer, I’ve collaborated with a lot of planners — and Jodie truly stands out. She’s incredibly organized, communicates clearly, and brings the most positive, bubbly energy to every step of the planning process.
What really impressed me is how much she considers the whole team — from vendors to creatives — making sure everyone feels supported and aligned. Her attention to detail and passion for creating seamless, beautifully run events makes her a top-tier wedding and event planner.
If you're looking for a professional, creative, and genuinely joyful planner to help bring your celebration to life, I can't recommend Jodie enough. She's the kind of person you want by your side for stress-free, stunning events.
Alyssa Opavsky
2025-06-10
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I don’t think words will ever fully capture just how grateful I am for everything Jodie at Thistle and Thorne Weddings did for us — not just on our wedding day, but in every single moment leading up to it. From day one, she was organized, thoughtful, supportive, and completely dedicated to bringing our vision to life.
She went so far above and beyond what I ever imagined a wedding coordinator/ planner would do — from helping manage behind the scenes cross-country logistics, to picking up last-minute odds and ends, to setting up every single detail of our wedding day exactly how we had envisioned it. She answered my endless questions, calmed my nerves, provided steady emotional support through every high and low, and never once made me feel like just another client. Her care, grace, and attention to detail were unmatched.
Our wedding day felt like a true reflection of our relationship — authentic, personal, and wholeheartedly us — and that’s because of Jodie. Her passion for her work was evident in everything she did, and having her in our corner truly made the whole experience feel so special and meaningful. I couldn't have done it without her, and I’ll never forget how beautiful she made it all feel.
If you’re looking for someone who will not only care about your day as much as you do, but will hold your vision, your heart, and every tiny detail with the same love and dedication you would — Jodie is that person. She doesn’t just plan weddings; she creates experiences that feel deeply personal, beautifully intentional, and completely unforgettable. Having her by our side was one of the greatest gifts of our entire wedding journey.
Kendall Spencer
2025-06-10
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Destinye and the Thistle and Thorne team brought our dream wedding to life. It's so hard to even put into words how much value they added to our wedding planning and execution process.
Destinye's attention to detail is unmatched. Her ability to pivot, provide excellent counsel and manage our unique family dynamics did not go unnoticed by us, our entire wedding party and guests.
Thank you so much to Destinye and the Thistle and Thorne crew for coordinating our wedding. You all worked tirelessly to ensure my husband and I felt the level of calm and joy we thought we could only dream of having on our wedding day.
Jocelyn Weber
2025-06-01
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WOW!
For my small wedding, I originally wasn’t planning on hiring a day-of-coordinator, but once I had finished all the planning and decor, I was left worrying about how the actual wedding day would go. I wanted to enjoy all my hard work so I reached out to Jodie from Thistle & Thorne after a friend recommended this company. My only regret is that I didn’t hire her sooner!
Her knowledge and suggestions were invaluable to fine tune my planning. On the actual day, there were so many obstacles that Jodie and her team were able to overcome and I was oblivious to them, she just took care of it. I had so many compliments from guests saying how friendly and professional they were.
It was such a treat to completely be present on our special day, knowing Jodie and her team had everything taken care of.
Creating Your Wedding Vision
Before booking anything, get clear on:
How do you want it to feel? Intimate dinner party? All-out dance floor? Adventure in the wild?
What are your must-haves? (Timeless photography, memorable food, epic views, live music, kid-free, etc.)
What’s your comfort zone for budget + timeline? Multi-day, immersive bash? A slow-paced, celebration with lots of free time to reflect? Quick and dirty so you can get to the honeymoon already?
Your wedding vision should align with your lifestyle, budget, and personal preferences. Make a mood board, jot down three words that define your day, and share it with your planner and vendors—this is your north star. It’s easy to get swept up in all the details and lose sight of the point of planning your wedding, but having a visual reference keeps your priorities front and center. From choosing your dress to picking ceremony décor, it helps you make decisions that actually feel like you.
We love a pinterest board!
Yes, You Must Get Going On Wedding Budget Planning
Setting Realistic Financial Expectations
Your wedding budget isn’t just a number—it’s the foundation for every planning decision. When you break it down into categories and subcategories, it becomes a practical measuring stick, helping you stay on track as you commit to expenses and make choices that actually align with your vision. For our Full Plan and Partial Plan couples, budget management is our very first meeting, always!
While most Canadian couples allocate roughly 40–50% of their total budget to venue and catering, this can vary depending on priorities, location, and wedding size. For couples who want to prioritize a top-notch experience and dining for their guests, it’s not uncommon for this portion to stretch closer to 60%. Understanding these proportions helps you make informed decisions about where to invest and where to save.
Create a detailed budget spreadsheet that accounts for all wedding expenses, including often-overlooked items like wedding insurance, marriage license fees, and gratuities for vendors. Many couples underestimate costs by 20-30%, so build a contingency fund into your planning.
Thank heaven for AI- start there! Ask it to make a list of all the things you should take into account for cost based on your vision board and dream ideas.
Maximizing Your Investment
Feel like the numbers are adding up? Yeah, that happens fast with weddings!
Professional wedding planners can actually save you money in the long run. They understand vendor pricing, can negotiate better rates, and help you avoid costly mistakes. It’s also just great to have another expert to bounce ideas off of! Because, alas, in most cases, the couples end up doing all the time-consuming research and planning alone, second-guessing their choices, and wondering if those quotes are even legit. Honestly, having another set of eyes on everything? Totally comforting—and can save a ton of stress!
Your wedding planner is certainly going to ask you to consider which elements matter most to you as a couple. If photography is your priority, allocate more budget to hiring an exceptional wedding photographer. If you are food enthusiasts, invest in premium catering while saving on other areas like elaborate floral arrangements.
We actually love (like LOVE) small weddings, and you should too!
Fewer guests doesn’t mean less celebration, it means more space for connection, more room in the budget for the things you actually care about, and more energy for the people who matter most.
Think of it this way: instead of stretching your budget across a massive guest list, you get to treat your closest crew to something extra special—whether that’s incredible food, unforgettable music, or a few extra days together. Some of our couples even throw a welcome dinner or post-wedding brunch so extended family feels included, while keeping the ceremony itself beautifully intimate.
And if you’re open to off-peak dates (weekday vows, winter magic, shoulder seasons), the savings can be huge—sometimes 20–40% less. That’s more money for the dream photographer, the mountain-top elopement, or the honeymoon of a lifetime.
Bottom line: small weddings give you the freedom to invest in experience instead of headcount. And we’re here to help you squeeze every drop of joy (and value) out of it. Check out some gorgeous small weddings we have done below!
Destination weddings present unique logistical challenges that require thoughtful coordination. Beyond researching marriage license requirements and managing vendors from a distance, there’s also the matter of guest travel—every attendee will have their own arrival and departure schedule to consider. While you’re not personally booking every flight or room, understanding these moving pieces (and providing solid recommendations for transportation and accommodations) is essential to ensuring your guests feel supported and the overall event runs smoothly. Legal requirements also vary significantly between locations, and some destinations require residency periods before issuing marriage licenses.
When you’re working with vendors across time zones, communication can get… interesting. Add in language differences and cultural norms, and it’s easy for things to slow down. This is where having pros who get destination wedding logistics makes all the difference. Case in point: as I write this, I’m waiting on replies from vendors in Mallorca, Spain—where nearly the entire month of August is vacation. Inbox? What inbox? Now that’s an administrative delay.
Why Destination Weddings Are Amazing
Destination weddings are magic—equal parts celebration and vacation, with everyone settling into a rhythm that feels more intimate, more connected, and often stretched over several days. While many venues lean on all-inclusive resort packages to simplify the logistics, we actually love the boutique, off-resort approach. Think: unique backdrops, full creative control over the aesthetic, and the freedom to personally interview and handpick each vendor (hello, dream team).
The tradeoff? The workload more than doubles compared to a resort package. Which is why incorporating wedding planning support—whether from a planner based at home or on the ground in your chosen location—isn’t just helpful, it’s essential.
Destination weddings are perfect for couples who have wanderlust in their veins and a desire to craft a one-of-a-kind experience for their nearest and dearest. These celebrations naturally encourage smaller guest lists—think your ride-or-die crew, the people who’ve cheered you on since day one, and everyone in between who truly matters.
If the idea of turning your wedding and honeymoon into one seamless adventure makes your heart skip a beat, a destination wedding might be your jam. It’s not just a beautiful way to celebrate—it can be smarter on the budget too, combining two major life moments in one unforgettable location. And let’s be honest, there’s something magical about popping the champagne under the same sky where you’ll later toast to your first sunrise as newlyweds.
How to Plan Your Destination Wedding
If you’re dreaming of saying “I do” somewhere far from home, the trick is starting early. Aim for 12–18 months ahead so your crew has plenty of time to book flights, snag hotel rooms, and get hyped for the adventure. Every country has its own quirks when it comes to marriage licences (some want a stack of paperwork, others have waiting periods, some even require blood tests!). Sorting that out at the start in preparation for your upcoming nuptials saves you a ton of stress later.
A wedding website also becomes your new best friend: it’s the one-stop spot for travel info, hotel recs, and even a list of fun local activities. Less confusion, fewer group texts, and way more excitement for the trip.
There are loads of free wedding websites with fun templates to suit your style, but for destination weddings we tend to recommend paid versions that offer more complete functionality. This allows you to share more about the destination, transportation, accommodations, excursions, and multiple itineraries/meals, rather than focusing on just one wedding day.
Destination Wedding Planning Essentials Not to Overlook
When planning a wedding abroad, it’s essential to dig deeper than just the scenery or accommodations. Local customs and traditions can significantly impact your celebration, from the type of ceremony allowed to what’s considered appropriate for your event. Some venues, for example, may be restricted to religious ceremonies only—meaning a secular or non-denominational celebration wouldn’t be permitted in that space. Understanding these limitations ahead of time ensures that you don’t fall in love with a location only to discover it’s off-limits for your vision.
Beyond ceremonial restrictions, it’s crucial to consider the broader social and legal environment of your chosen destination. Not all countries are equally welcoming to LGBTQ+ couples, and laws, cultural norms, or local attitudes could affect both your comfort and the safety of your guests. Doing thorough research before selecting a destination helps you avoid potential challenges, ensures everyone feels safe and respected, and allows you to create a celebration that’s joyous, inclusive, and stress-free.
While it’s essential to account for weather—tropical destinations might come with unpredictable rainy seasons, and mountain locales can surprise you with sudden temperature shifts—there’s another layer to consider: many couples’ favourite destination wedding spots are steeped in history. Historic venues, from centuries-old villas to renovated castles, carry unique charm, but that charm often comes with limitations. Electrical systems might not support modern lighting or AV setups, glassware or open flames could be restricted, and certain areas of the property may be off-limits to preserve delicate architecture. Understanding these quirks ahead of time allows you to plan thoughtfully, work creatively around restrictions, and ensure both your celebration and your historic venue stay flawless.
Another layer of destination wedding fun? Local culture—and yes, that includes some logistical curveballs. In many countries, shops, restaurants, and even rental suppliers take Sundays and Mondays off, which can throw off your setup, tear-down, and delivery schedules. But it doesn’t stop there: in historic city centres, large delivery trucks often aren’t allowed down certain streets, meaning what we take for granted in North America—doorstep deliveries from rental companies—can turn into marathon hauls of chairs, décor, and linens. Add in the fact that your guests might struggle to find an open café or grocery store on a “closed” day, and suddenly even feeding them requires careful advance planning. Being aware of these quirks ahead of time helps you dodge last-minute headaches and ensures your celebration actually goes off without a hitch…while giving you plenty of material for your “funny planning stories” folder.
Many of our destination couples wrestle with whether to hire a local photographer at their wedding destination or bring along a photographer who will travel with them. This decision is often tied to engagement sessions, which are typically included in wedding photography packages—and we wholeheartedly recommend them. Engagement shoots are a great way to get to know your photographer’s style, break the initial social barriers, and make wedding-day photography smoother and more enjoyable. If you hire a local photographer, it’s unlikely you’ll visit the destination beforehand unless you’re already planning site visits or menu tastings, which can spark the debate about whether two separate photographers are needed.
Local weddings come with perks that destination celebrations can only dream of. Want to check out your venue in the same month as your wedding? Go for it—you’ll get a firsthand look at the landscaping, average temperature, and even how that tricky breeze tends to sneak across the lawn. Vendors? Easy to meet in person, last-minute details? No problem. Your wedding party and family can actually be hands-on without juggling flights or jet lag. Bonus: your wallet will thank you—no travel or accommodation costs for you or (maybe) your vendors—and you’ll have a buffet of local talent and insider recommendations at your fingertips. Convenience, familiarity, and a touch of local flavour all rolled into one.
Perfect Candidates for Local Weddings
Local weddings come with perks that destination celebrations can only dream of. Want to check out your venue in the same month as your wedding? Go for it—you’ll get a firsthand look at the landscaping, average temperature, and even how that tricky breeze tends to sneak across the lawn. Vendors? Easy to meet in person, last-minute details? No problem. Your wedding party and family can actually be hands-on without juggling flights or jet lag. Bonus: your wallet will thank you—no travel or accommodation costs for you or (maybe) your vendors—and you’ll have a buffet of local talent and insider recommendations at your fingertips. Convenience, familiarity, and a touch of local flavor all rolled into one.
And let’s be honest—staying local doesn’t mean settling. Every city has hidden gems that make incredible backdrops for a wedding day. In Vancouver, couples love spaces like the rustic-chic Pipe Shop Venue at the Shipyards. Over in Montréal, you might fall for the industrial-cool charm of Entrepôts Dominion or the historic romance of Château Ramezay in Old Montréal. The key is finding a spot that feels like you—whether that’s modern loft vibes, a luxe ballroom, or a heritage building bursting with character.
With the right venue, your hometown wedding becomes more than just convenient—it turns into a celebration that feels deeply connected to your roots, your people, and your story.
Begin venue hunting 12-18 months before your wedding date, especially if you’re planning a peak season celebration. Popular venues book quickly, and you’ll have more options with early planning.
Create a comprehensive guest list early in the planning process, as this directly impacts venue selection and catering needs. Be prepared to make difficult decisions about guest list limits to stay within your budget and venue capacity.
Work with local wedding vendors who understand your area’s logistics, weather patterns, and venue requirements. Experienced local planners can recommend trusted vendors and help coordinate complex timelines.
Local Wedding Details Not to Overlook
Here’s the stuff no one puts on their Pinterest board but absolutely matters on the day: traffic, parking, and Mother Nature. If your venue is smack in the middle of rush hour chaos or has five parking spots total, your guests will feel it (and so will your timeline). Same goes for outdoor ceremonies—romantic until the skies open up or the sun decides to crank it to “scorching.” Always have a solid Plan B (covered space, fans, heaters, umbrellas—whatever fits the season) so you’re ready for whatever the day throws at you. The vibe should be “smooth celebration,” not “where do I park and why is my hair frizzing?”
Elopements might be smaller in scale, but they come with their own set of quirks. You’re trading guest lists and table charts for things like helicopter departure points, evaluating private chefs, minimum spends, date limitations and figuring it all out in places that might be brand new to you. Some dreamy destinations have hoops to jump through—extra documents, waiting periods, or quirky local laws—so it’s worth knowing the fine print before you jet off.
Then there’s the vendor side: not every florist, photographer, or officiant specializes in intimate celebrations. Almost everyone offers the service, but not everyone gets the vibe, or has structured their pricing with an elopement in mind. Finding pros who can read the room; knowing when to give you space for an intimate exchange and when to inject the day with energy, can be pivotal to your overall experience. And if you’re pulling it all together last minute, timing becomes everything—coordinating travel, paperwork, and vendors so your “I do” moment feels effortless instead of rushed.
Here’s the stuff no one puts on their Pinterest board but absolutely matters on the day: traffic, parking, and Mother Nature. If your venue is smack in the middle of rush hour chaos or has five parking spots total, your guests will feel it (and so will your timeline). Same goes for outdoor ceremonies—romantic until the skies open up or the sun decides to crank it to “scorching.” Always have a solid Plan B (covered space, fans, heaters, umbrellas—whatever fits the season) so you’re ready for whatever the day throws at you. The vibe should be “smooth celebration,” not “where do I park and why is my hair frizzing?”
Why Elopements Are Incredible
Elopements focus entirely on the couple and their commitment to each other. Without the distractions of large guest lists and complex logistics, you can create a deeply personal and meaningful ceremony that reflects your unique relationship. And your potential backdrop options? Endless, and always stunning.
Cost savings are substantial with elopements, allowing couples to invest in experiences rather than large-scale celebrations. Many couples use their wedding budget for extended honeymoons or down payments on homes instead of single-day celebrations.
Ideal Elopement Couples
Elopements suit couples who prefer intimate celebrations and want to avoid the stress of large wedding planning. They’re perfect for couples who are uncomfortable being the centre of attention or who have complicated family dynamics that make large celebrations challenging.
Consider elopements if you’re planning a second marriage, have limited budgets, or simply prefer to celebrate privately. Elopements also work well for couples with busy careers who can’t dedicate extensive time to wedding planning, or couples who love the open road, summiting mountains, or immersing in new cultures.
How to Plan Your Elopement
Research marriage license requirements for your chosen location, as these vary significantly between countries. Some locations offer same-day licenses, while others require waiting periods or specific documentation.
Elopement specialists can handle logistics, coordinate with local vendors, and ensure your celebration meets all legal requirements. They understand the unique needs of intimate celebrations and can recommend appropriate vendors and locations.
Choose locations that hold special meaning for your relationship. Whether it’s where you first met, got engaged, or simply a place you both love, meaningful locations enhance the emotional significance of your ceremony.
Wedding planning in 2025 comes with one big perk: you don’t have to do it all on sticky notes and spreadsheets. Digital tools are your besties here, keeping everything in one place and everyone on the same page. A wedding website? Total game changer. It’s where guests can RSVP, find travel details, and get all the updates without blowing up your inbox (or your group chat).
For behind-the-scenes teamwork, shared Google docs or planning apps are gold. Think collaborative to-do lists you and your partner can both check off, or a shared budget tracker so surprises only come in the form of confetti, not invoices. Many platforms even handle seating charts and guest management, so you’re not wrestling with colour-coded Excel cells at midnight. Bottom line: the right digital tools make the whole process smoother, less stressful, and way more fun.
A solid timeline is basically the secret sauce that turns wedding chaos into wedding magic. Let’s break it down: there’s the planning timeline—all the big-picture stuff like booking vendors, shopping for outfits, sending invites—so you don’t find yourself scrambling last-minute. Then there’s the event timeline, which is what actually happens on the wedding day (and the surrounding days if you’re doing multi-day festivities).
After a decade of learning from the best, I can tell you that building a timeline with all the vendors in mind is everything. A happy florist, photographer, and caterer equals a flawless wedding day. Pro tip: buffer, buffer, buffer. Humans do not move as fast as you want them to, they will NOT sit down at tables the first, second, or even third time you ask, and traffic is always a wild card.
Another pro tip:
Plan around the light. Your photographer will love you. We always start with sunset—aka when we ideally want the dance floor to kick off [with winter weddings as the exception with early sunsets]. Factor in golden hour portraits (usually before or after speeches), then work backward to figure out when cocktail hour, dinner, and your ceremony should start. Run your draft timeline by your photographer early so you avoid last-minute chaos. The result? Every photo you want, zero stress, and a wedding day that flows like it was choreographed by magic.
Professional Planning Support
Here’s the truth: Pinterest boards are fun, but pulling off an actual wedding takes way more than inspo pics pre-built budgets or event timelines, and good intentions.. That’s where a pro planner changes the game. Think of us as part strategist, part problem-solver, part fairy godmother. We’ve got the systems, the vendor connections, and the experience to see around corners—so potential problems get handled before you even know they exist.
At Thistle & Thorne, Jodie leads with heart, creativity, and serious know-how to make wedding planning feel less like a second job and more like the adventure it’s meant to be. Want someone to dream up the whole concept and carry it through to the last dance? Our Full-Service Planning has you covered. Prefer to DIY most of it but need a pro to help wrangle vendors, timelines, and logistics? That’s where our Partial Planning shines. And if you’ve got the planning handled but want peace of mind on the big day, our Wedding Management (a.k.a. coordination with serious muscle) means you can sip champagne while we work the behind-the-scenes magic.
Your vendors are more than boxes to check. They are the crew that brings your wedding vision to life, so choosing the right fit is just as important as the service itself.
Do your homework: read reviews, scroll through portfolios, and whenever possible, meet in person to see if the connection feels right. You want people who not only understand your style but also make you feel comfortable and supported. We always joke that your vendors are going to watch you make out for 12hrs straight, so you had better vibe with them!
Some vendors deserve extra attention. Photographers are the storytellers of your day. Instead of only looking at the highlight reels, ask to see full wedding galleries to understand their style from start to finish. It’s important to see the full range of what you’re paying for, not just the hand-picked images they are most proud of. Booking engagement photos is also a great way to build trust and feel more relaxed in front of the camera and try out that photographer in advance. We also find that this ensures you get the most out of the wedding day photography as you’ve already “warmed up” through the engagement session. On average, you’re paying your photographer $500-600/hr, so the faster you can loosen up with them, the more bang for your buck!
The same goes forhair and makeup artists. A trial run is essential to make sure your look feels like you, works with your skin type, and lasts through all the hugs, happy tears, and hours on the dance floor. And yes, it’s called a trial for a reason. Don’t freak out if the first run doesn’t hit every note perfectly—that’s what it’s for! Your job is to give honest feedback so that on the big day, you walk in confident and flawless. Take notes on how everything held up after the trial: Did your lipstick smudge? Did strands escape your updo? Were the lashes a little too full? Your stylist won’t take it personally (promise!), so be honest about what worked and what didn’t. The better the feedback now, the more perfect your hair and makeup will be when it really counts.
Vendor Coordination
Weddings have a way of throwing curveballs, no matter how meticulously you plan. That’s where a professional planner steps in: we pivot when things go sideways, keep everyone on the same page, and make sure every vendor knows how adjustments affect their part of the day. Basically, we turn potential chaos into smooth sailing so you can actually enjoy the celebration.
Hot Tip: Behind the scenes, we build out contact lists with emergency numbers, arrival times, and responsibilities to share with all “team members” involved, so nothing slips through the cracks. We also share details with your wedding party or family members who are helping out, so everyone is on the same page.
About 2 weeks before your celebration, reconfirm every detail with vendors. Arrival times, setup needs, payments, special requests: all checked off so there are no surprises. The result will be a day that feels effortless for you while we handle the moving parts in the background.
The weeks leading up to your wedding day require careful attention to final details. These preparations help address minor issues before they become major problems:
Confirm head counts and dietary restrictions with caterers, finalize seating charts, and prepare emergency kits with items like stain removers, safety pins, and pain relievers. Our absolutely most used “tool” is Alien Tape
Delegate responsibilities to trusted family members or friends, but avoid overwhelming any single person with too many tasks. Don’t just say “the groomsmen” or “the bridal party”—that’s a recipe for disappearing tasks and finger-pointing. Assign specific people to each job. Bonus points if you also assign someone to double-check that it actually got done on time. Accountability is everything, and this little step can save a ton of last-minute chaos on the wedding day.
Create clear instructions for each helper, including contact information and specific timing requirements (yes, like “completed by 2:30pm”).
Pack emergency bags with backup items like extra pantyhose, makeup for touch-ups, and snacks to maintain energy throughout the day.
Pro tip: For summer or tropical weddings, nothing revives you faster than a fresh pair of underwear and a crisp men’s dress shirt—trust me, it’s like hitting the reset button on your energy. For winter weddings, make fresh socks and a reception outfit change a priority, especially if you’ve managed to soak up a little more moisture than you’d like while snagging those gorgeous snowy portraits. Comfort = stamina = maximum fun.
Get Some Support: Day-of Timeline Management
Here’s the thing about wedding days: even with the best planning, stuff pops up. A vendor runs late, the weather shifts, someone forgets the rings. That is why having a professional day-of coordinator is a game changer. While you are sipping mimosas and getting ready, we are managing vendor arrivals, setup timing, and ceremony logistics so everything runs smoothly without you lifting a finger.
We build realistic getting-ready timelines that cover hair and makeup, photography, and all the little moments leading up to your walk down the aisle. We pad the schedule with buffer time so if things run late or you decide to grab a few extra photos, there is no stress. Transportation? We coordinate it too, making sure your wedding party is in the right place at the right time, with traffic and distance already accounted for.
Why would you want us there? Because it lets you actually enjoy your wedding day. Instead of fielding questions or solving problems, you get to stay present, soak in the love, and celebrate while we quietly keep everything on track in the background.
Remember that your wedding day is about celebrating your love and commitment with your closest family and friends. While details matter, don’t let perfectionism overshadow the joy and meaning of your celebration.
Take moments throughout the day to pause and appreciate the love surrounding you. Many couples report that their wedding days pass quickly, so make conscious efforts to be present and enjoy each special moment. We regularly challenge our couples to take a moment at their receptions when their guests are immersed in conversations or hitting up the dance floor, mingling with new friends and sipping your carefully selected signature cocktails, to stand back and just watch what they’ve created. That little mental snapshot will stick with you (promise).
Trust your vendors and wedding planner to handle the chaos while you focus on the fun part: celebrating! You’ve invested in pros for a reason—let them do their thing so you can enjoy being the star of the show (confetti and all).
Learning how to plan a wedding successfully requires understanding your options, managing your budget effectively, and choosing the right support team for your celebration style. Whether you’re planning a destination wedding, local celebration, or intimate elopement, the key to stress-free wedding planning lies in early preparation, clear communication, and professional guidance when needed.
Remember that your perfect wedding reflects your unique relationship and values, not external expectations or trends. Focus on creating meaningful experiences for you and your loved ones while staying true to your vision and budget. With proper planning and the right support, your wedding planning journey can be as enjoyable as your big day itself. The weeks leading up to your wedding day require careful attention to final details. These preparations help address minor issues before they become major problems:
A Love Letter to the Untraditional
Let’s be honest—not everyone dreams of a 200-person guest list, a weekend-long schedule, and six rounds of linen samples. Some of us just want to marry our person (or persons), soak up the joy, and skip the part where we need a spreadsheet to remember who’s allergic to shellfish.
If you’ve ever felt low-key allergic to the idea of a traditional wedding, you’re not alone. Maybe you’re craving intimacy over itinerary. Maybe the idea of walking down an aisle in front of a crowd gives you the ick. Or maybe—just maybe—you’re a little wild at heart, and the idea of doing things your way feels way more romantic than a plated dinner ever could.
This is a love note to the rule-breakers. The deeply in-love-but-not-into-chair-covers crew. The “can we just get married already?” types.
This, dear reader, is where the Wedding Quickie comes in…
So… What Is a Wedding Quickie?
Think of it as a pop-up microwedding with soul. The Wedding Quickie is our signature small-scale wedding experience, created for couples who want all the beauty, intention, and magic of a full wedding coronation—just without the year-long planning marathon, endless spreadsheets, or five-figure floral invoices.
Rooted right here in Vancouver, these intimate celebrations are designed to take the pressure off while keeping all the heart. We’re talking gorgeous locations (you know BC always shows off), a curated vendor dream team, floral details that hit just right, and a ceremony that feels like you put in all the effort (even if you didn’t!).
As a Vancouver wedding planner who believes weddings don’t need to be massive to be meaningful, we built Wedding Quickies for lovers who crave connection, not coordination overwhelm.
It’s not about cutting corners—it’s about cutting through the noise.
Less stress. Less cost. Less chaos. More intention. More meaning. More “hell yes.”
Who’s It For?
Whether you’re a laid-back Vancouver local or a couple from Toronto or Montreal dreaming of a destination wedding in BC, the Wedding Quickie might just be your soulmate.
This intentionally-crafted microwedding experience is for lovers who want:
✨ A soul-filled celebration without the two-year planning marathon. ✨ To spend their money on travel, a house, a dog, or a tattoo sleeve (we get it) instead of chair rentals and charger plates. ✨ A “just us” or “just a few” kind of vibe—intimate, cozy, wildly romantic. ✨ A wedding day that feels like a ceremony, not a performance.
And the best part? It’s not just for first-time “I do’s.”
Wedding Quickies are also perfect for: 💍 Second marriages 💫 Vow renewals 💖 Commitment ceremonies
For our friends out East, this is your sign: a destination wedding in Vancouver doesn’t have to mean maxing out your credit card or planning from three time zones away. We’ve got you. From sweeping mountain views to secret beach hideaways, we’ll handle the magic—you just show up and get married.
And for the hometown sweethearts right here in Vancouver, this is your reminder that your dream wedding doesn’t have to be big to be unforgettable.
The Experience: What You Actually Get
Let’s get into the juicy details. This isn’t some vague “wedding package” with hidden costs and a sad folding table. This is a full-on, fully styled, deeply intentional microwedding—every detail covered, every vibe accounted for.
Here’s what your Wedding Quickie includes:
📸 2 Hours of Photography From guest arrival to your iconic couple’s portraits in the Shipyards, your pro photog will catch every smile, kiss, and holy sht we’re married* moment. You’ll receive high-resolution images via a beautiful online gallery to relive it all over wine and snacks.
💻 Wedding Planning + Coordination We’re talking the full experience—a vendor intro meeting, access to our online planning software, one-on-one virtual planning sesh, mood boards, colour palette curation, and help sourcing the perfect details. We handle vendor and venue communication (and payments!), your timeline, layout, setup, teardown, and full-day coordination. You? Just show up.
🏙️ The Venue: The Wallace A sleek, modern-industrial dream perched on the Lower Lonsdale waterfront in North Vancouver. Think: high ceilings, concrete textures, and sweeping views that’ll make your guests’ jaws drop.
🪑 Design-Forward Ceremony Setup Welcome table, signing table, cocktail tables with premium linens, luxe lounge seating, and a dressing room on site for those final “damn, I look good” moments.
🌸 A Personal Floral Credit You get to bloom your own way. Whether you want a bouquet and boutonniere, two bouquets, or one bold-as-hell statement piece, we’ve got options that match every vibe.
🌿 One-of-a-Kind Statement Arch Not to be dramatic, but this ceremony backdrop might upstage you. Sculptural, elegant, and an absolute stunner.
💄 Hair + Makeup by Paige Griffith Beauty & True Beauty Makeup Artistry Expect glowy skin, killer confidence, and serious main-character energy. Services take place at a studio just minutes from the venue. Yes, it’s that dreamy.
💍 A Short, Sweet, & Meaningful Ceremony No fluff. No filler. Just the good stuff.
Ceremony Length: 10 minutes
Script Included: With a warm welcome, thoughtful words on marriage, and a ring exchange
Personal Vows? 100% yes—your words, your moment
Optional Reading: Bring your fave poem, lyric, or passage
Legal Bits? Totally handled. You just focus on the love part.
Want to Celebrate With Dinner After? We’ve Got That Too
If you’re still dreaming of that golden-hour clink of glasses and a shared meal with your favourite humans—you’re in luck. We’ve already curated a fully catered, fully styled, and seated reception dinner that you can add on for a very digestible flat rate. No spreadsheets. No stress. Just a sweet, soulful celebration to cap off your best yes ever.
Why We Created It (The Soul Part)
Let’s be real: not everyone dreams of a 200-person ballroom wedding with a custom monogrammed dance floor. And honestly? That’s kind of our favourite thing about you.
We created the Wedding Quickie because we saw a need—for something more aligned, more intentional, and way less overwhelming. A way to get married that feels like you, not like a performance.
This offering is rooted (deeply) in our belief that weddings don’t have to be big to be beautiful. What people actually crave is connection, meaning, and a memory that still gives them goosebumps ten years later. We wanted to create a space where that could happen—without the chaos, the cost, or the cookie-cutter expectations.
It’s a love letter to the untraditionalists. To the time-strapped lovers juggling life, work, and everything in between. To the romantics who’d rather invest in adventures, homes, dogs, or tattoos. To the rebels with hearts of gold who know that love doesn’t need a spotlight—just a moment that feels true.
We are so grateful for the couples who choose to do things differently, and we’re endlessly honoured to help make their version of “I do” feel as sacred, beautiful, and easy as it should be.
This isn’t just a wedding—it’s a moment of truth, of joy, of deep freaking alignment. And we’re here for every second of it.
Real Talk: Is a Quickie Right for You?
Let’s cut to the chase with a quick little quiz—because sometimes, you just need to know if this whole Wedding Quickie thing actually vibes with you:
Do you want to get married this year (like, ASAP-ish)?
Are you craving less planning stress and more being fully present on your day?
Do you feel most yourself surrounded by nature, a city alleyway, or a funky industrial space?
Is your dog or fur baby destined to be the ultimate ring bearer?
Would you rather toast with champagne than fuss over a seating chart?
If you said “yes” to any of these, guess what? A Wedding Quickie might just be your soulmate.
No fuss. No fluff. Just the kind of wedding that feels right, real, and totally you.
How to Get One (and What Happens Next)
Ready to say yes to a Wedding Quickie? Here’s how it goes down—simple, straightforward, and totally stress-free:
Chat & Customize — We’ll hop on a quick virtual call to give you all the deets about the day
Pick Your Date & Time Slot — When you’re ready, we’ll lock in your spot and introduce you to the whole team
Sit Back & Relax — We handle the details, coordinate your vendors, and make sure your day flows effortlessly. You just show up, soak it all in, and get married.
No pressure. No ick energy.
We’re here only if it feels right—and if you’re vibing with the idea of a soulful, intimate wedding that’s all heart and zero fuss.
Curious? Ready? Excited? We can’t wait to hear from you.
At Thistle & Thorne, we believe that every love story is unique and deserves to be celebrated in all its authentic glory. Recently, we had the profound honour of speaking with a remarkable trans mom (whom we’ll refer to as “Sara” for her safety), whose daughter is preparing for her wedding in 2025. Our heart-to-heart delved into the art of inclusion, the power of visibility, and the ever-evolving dance of family dynamics in the whirlwind of wedding planning.
A Mother’s Journey: Feeling the Love
Approximately two decades ago, when her eldest daughter was 10, Sara made the courageous decision to separate from her wife and embark on her journey of gender affirmation.
“I went from being a married, well supported father who was mainstream, by all external accounts, but kind of fucked up, to being happy but being a single working mom who is completely on the fringe.“
Throughout this transformative period, she remained steadfast in her commitment to her children, choosing to stay close to home to ensure she continued to play a pivotal role in their lives.
“I think the perception might be that men become women and then just run away to live their lives and that’s not the case—that was never a question”
Sara and her ex-wife navigated the complexities of co-parenting with grace and mutual respect, fostering an environment of understanding and support as their family adapted to these changes together. Sara’s journey of embracing her authentic self has been deeply intertwined with her dedication to her family. As she steps into the role of mother-of-the-bride, Sara reflects on the profound significance of being actively involved in her daughter’s wedding preparations.
“It’s pretty exciting — I feel fully included.”
she shared, reflecting on her involvement in the wedding preparations. She emphasized the significance of being included, and the profound impact that intentional inclusion can have, especially for trans parents who, like all parents, cherish the opportunity to stand proudly beside their children during such monumental moments.
Wedding traditions often come with a set of expectations, some of which may not naturally accommodate the diverse identities within modern families. Our chat with Sara highlighted the importance of reimagining these traditions to ensure everyone feels seen and celebrated. It’s all about creating a day where love and authenticity take centre stage.
For those newly engaged lovebirds pondering how to weave a trans parent into the wedding festivities, here are some thoughtful tips to consider:
Aisle Walks with a Twist: Traditionally, a parent escorts their child down the aisle. Why not flip the script? Maybe both parents join in, or perhaps the child walks solo, radiating independence. The key is to craft a moment that resonates with your family’s unique rhythm.
Witnessing the “I Dos”: Having your trans parent serve as a legal witness isn’t just paperwork—it’s a heartfelt nod to their unwavering support and love throughout your journey.
Picture-Perfect Portraits: Family photos capture the essence of the day. Including your trans parent in these snapshots not only honours your bond but also showcases the beautiful diversity of your family tree.
Speeches that Sparkle: Handing the mic to your trans parent for a toast or speech allows them to share their joy and pride, adding another layer of warmth to the celebration.
A note from Thistle & Thorne to newly engaged couples—When brainstorming these roles, take a moment to chat with your trans parent about their dreams and comfort levels regarding the big day. Perhaps they’ve envisioned a particular role or have insights on how they’d feel most at ease in the spotlight. Open, heartfelt conversations pave the way for a celebration that’s inclusive, meaningful, and authentically you.
The Power of Visibility: More Than Just Attendance
Being present is one thing; being truly seen is another. Sara expressed how meaningful it was to be visibly celebrated in all aspects of the wedding, from the ceremony to family photos. Such visibility not only honours her personal journey but also sends a resounding message of acceptance and love to the wider community.
“That’s what has made it really exciting is that I feel fully included. That would be really difficult if [a trans parent] kind of just came as an onlooker”
Navigating Family Dynamics with Love
Family gatherings can be a mixed bag, especially when they bring together relatives with a kaleidoscope of understanding and acceptance levels. She emphasized the universal threads that bind familial bonds, transcending political or personal differences. Reflecting on her interactions with her daughter’s in-laws, she observed, “There’s a common humanity there.” This perspective is a gentle nudge that love and understanding can bridge even the widest of gaps within family circles.
The Bigger Picture: Visibility Amidst Challenges
Our chat also touched on the current socio-political climate, highlighting the pressing need for visibility and support for the trans community. With recent policies affecting transgender rights, such as the executive orders issued by the Trump Administration that seek to dismantle protections for transgender individuals, the need for visibility and support has become even more critical. She candidly shared,
“we struggle with this a lot in the United States now with the Trump administration. I mean, the news is horrible.”
Her words shine a light on the resilience and courage required to navigate these challenging times.
Tips for Trans Parents Preparing for a Wedding
Embarking on this journey? Here are some nuggets of wisdom to help you glide through:
Heart-to-Heart with Your Child: Open the lines of communication about their wedding dreams and expectations. Understanding their vision helps you align your role in a way that honours their special day.
Dressing the Part: Choosing the right outfit can be a puzzle. Collaborate with the couple to understand the wedding’s dress code and choose an outfit that aligns with both the event’s formality and your authentic self.
Family Feels: Anticipate a mix of reactions from relatives with varying levels of understanding and acceptance. If possible, have pre-wedding chats with key family members to address any concerns and set expectations. This proactive approach can help minimize discomfort during the event.
Boundaries are Beautiful: Your well-being is paramount. If certain interactions or situations become too challenging, it’s perfectly okay to set boundaries or take a step back. Remember, your presence is about celebrating your child’s happiness while honouring your own comfort.
Lean on Your Tribe: Connecting with other trans parents or support groups can offer invaluable insights and coping strategies. Sharing experiences can bolster your confidence as you step into the celebration.
Savour the Celebration: Amidst the hustle and potential hiccups, focus on the joy of the occasion. Revel in the love and union that the wedding embodies, and treasure the moments shared with your child and loved ones.
By approaching the event with preparation, open communication, and self-care, you can contribute positively to your child’s special day while staying true to your authentic self.
A Call to Action: Supporting the Trans Community
In today’s climate, with policies and rhetoric that often sideline the trans community, it’s more crucial than ever to stand in solidarity and support. Education and empathy are our guiding stars. We encourage everyone to seek out resources, engage in meaningful conversations, and actively cultivate environments where all individuals feel safe and celebrated. Remember, growth is a journey, and taking the initiative to learn is a commendable step toward building a more inclusive world.
By embracing the stories of individuals like this devoted mother and actively seeking to understand and support the trans community, we enrich our collective human experience and ensure that love, in all its beautiful forms, is honoured and celebrated.
For those less familiar with the experiences of trans individuals, we encourage proactive learning and open-hearted engagement. Understanding begins with listening, and growth follows when we challenge our own preconceptions.
Resources for Further Learning and Support
For those looking to deepen their understanding and support of the trans community, here are some valuable resources:
Trans Lifeline (Canada Support Line) A peer support and crisis line run by and for trans people. https://www.translifeline.org/
Egale Canada National organization advancing LGBTQI2S rights and inclusion. Lots of educational tools and support resources. https://egale.ca/
Rainbow Resource Centre (Winnipeg but national outreach) Resources, workshops, and support for 2SLGBTQ+ communities across Canada. https://rainbowresourcecentre.org/
The 519 (Toronto-based but highly reputable resource) An incredible hub for LGBTQ2S support services, education, and advocacy. https://www.the519.org/
QMUNITY (BC-focused, but great national resources) A non-profit supporting queer, trans, and Two-Spirit people through resources, programming, and education. https://qmunity.ca/
PFLAG Canada Provides support, education, and resources for families, friends, and allies of trans folks across Canada. https://pflagcanada.ca/
Trans Care BC A BC-based resource hub focused on improving the health and well-being of trans and gender-diverse people across the province. http://www.phsa.ca/transcarebc
Gender Creative Kids Canada A wonderful resource dedicated to supporting transgender and gender-diverse youth and their families. https://gendercreativekids.ca/
Canadian Centre for Gender and Sexual Diversity (CCGSD) They offer education and resources for creating inclusive spaces in schools, workplaces, and communities. https://ccgsd-ccdgs.org/
Enchante Network A national network connecting over 200 2SLGBTQ+ organizations across Canada. Great place to find local support. https://enchantenetwork.ca/
with gratitude
As wedding planners, we are continually inspired by the diverse stories of love and family that we encounter. This conversation was a heartfelt reminder of the magic that unfolds when we champion authenticity and inclusivity. It’s a testament to the fact that when we honour each individual’s truth, we pave the way for celebrations that are deeply resonant and genuinely unforgettable.
As we conclude this narrative, we extend our heartfelt gratitude to Sara for sharing her journey with us. Her journey is a beautiful reminder that love knows no bounds and that being true to oneself enriches not just our own lives, but also those of our loved ones. Thank you, Sara, for allowing us a glimpse into your world and inspiring us to celebrate love in all its beautiful forms.
– Jodie Garneau, Thistle & Thorne
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https://www.translifeline.org/
